Today, you’re going to learn how to set up a password manager for your team. There are lots of password database options out there for both PC & Mac: Dashlane, 1Password, Keepass, Sticky Password, iCloud etc – there’s browser extensions for Firefox, Chrome, Opera & Safari – today we’ll be showing you how to do this with our favorite: LastPass.

Heads up: even with a password manager, you should always still use two-factor authentication!

Managing passwords was one of the most insanity-inducing things I ever had to deal with. I waited way too long to fix this. It drove me crazy. It was so frustrating.

It’s really embarrassing to admit, but getting a password manager changed my life. It really did. I cannot explain to you how good it will feel once you solve this problem, especially if you have a lot of logins.

So, let’s get going—let’s go through the exact step by step process that you need to set up a password manager to share with you and your team.

This should take about 40 to 60 minutes (depending on how many passwords you have – and how easy it is for you to remember them).

Here is the high-level overview of this process:

  • The goal: To have an effective and reliable tool for managing and securing all of your passwords.
  • The ideal outcome: Your business activities are easier to manage because you will be able to create strong passwords for different accounts and manage them in the same place.
  • Why is this important: Many people tend to use the same password on their accounts over and over again (and more often than not, it’s just a variation of the same password). This can cause you trouble in the future. Password management will allow you to create more secure passwords, as well as share passwords with your team in the future.
  • When this is done: You do this once for all of your existing accounts, and then do it again every time you sign up for a new website or service online.
  • Where this is done: This will be done in your web browser, more specifically, in LastPass, which is, in my opinion, one of the best password managers out there.

Get This Entire Walkthrough and All the Resources in This Post

Dealing with Old Accounts on LastPass

Getting started with LastPass may take a bit of time (mostly because you will have to remember all of the accounts you’re using and all of the passwords you’re using for them as well).

Here’s the step by step guide on how to set up your LastPass:

  1. Go to LastPass.com;
  2. Click on the “Start a Team Trial” button.
last pass team trial
  1. Sign up for a LastPass Teams account by entering your email and selecting the estimated number of users from the drop-down menu. Click on “Start My Free Trial”;
  2. Set a Master Password. If you want to learn more about creating really secure passwords, read this guide from MakeUseOf;
  • At this point, you can decide to skip the 14-day free trial LastPass is offering you and click on the “Buy Now” button.
  1. Install the LastPass Chrome plug-in by clicking on “Quick Install” under “Get LastPass Teams”. This is not optional—you have to do it to get the most of LastPass;
installing last pass

a) Once you click on “Quick Install”, a new tab will open in your browser. Click on “Quick Install” here as well;

quick install

b) A pop-up will ask you if you want to add the LastPass extension. Click on “Add Extension”. You will be notified when the installation is complete;

last pass chrome extension

c) Login to your LastPass plug-in by clicking on the LastPass icon in your plug-in bar.

last pass master password
  1. Create a Google Sheet where you put all your logins (both personal and professional). You will eventually delete this, of course, but it’s a good way to collect all of your online accounts. Be patient with this—we all use a lot of accounts on the Internet, so it’s normal that you spend a bit of time remembering and collecting all of them;
  2. Change your old account passwords using this procedure:

a) Go to that respective account;
b) Enter your old password (from the Google Sheet you have just created);
c) Go to the option that allows you to change your password. All accounts have this option and it’s usually somewhere in the “Settings” menu;
d) Click on the little LastPass logo in your plug-in bar, and then click on the “Generate Secure Password” option to use their password generator;

strong password

e) Select the length you want for your password. Remember that weak passwords are generally quite short – so you might want a longer password here.
f) Click “Copy Password” if you’re OK with what has been generated. If not, you can always click the little red “Refresh” button.
g) Paste your new password into the respective account field. In most cases, you will have to do this a second time as well (in the “Re-type/confirm your password field”).
h) You will see a LastPass pop-up notification asking if you want to update the password. Click on “Update”.

update password

Saving New Accounts on LastPass

Saving new accounts on LastPass is pretty much similar to updating the old ones:

  1. Go to the sign up section of the account you are creating and enter all the necessary details;
  2. In the password field, you may see a little LastPass icon. Clicking on this will generate a password for you. If LastPass hasn’t detected the password field, you can generate a new password by simply going to your LastPass plugin → “Generate Secure Password” and following the same procedure as above;
  3. Once you finish the sign up procedure on your new account, you will see a LastPass pop-up asking if you want to add this new account to your LastPass. Go ahead and click on that—your new account and password will be added to the vault.

Sharing Passwords with Your Team

LastPass also allows you to share all your credentials with people in your team. To do this, follow these steps:

  1. Click on the LastPass plug-in icon;
  2. Click on “Open My Vault”;
password vault
  1. Click on “Sharing Center” in the left-hand menu;
sharing center lastpass
  1. Click on “Manage Shared Folders”;
managing a shared folder
  1. Click on the little “+” sign in the bottom right-hand side of the screen;
plus
  1. Create a new shared folder with and name it;
  2. To manage your new folder, hover your mouse over it and click “Manage”;
manage individual password
  1. To invite a team member, enter their email in the “Invite Users or Groups” field and click “Invite”;
  • You can also select different levels of permission you want to grant a new user (“Administrator”, “Read-Only”, and “Hide Passwords”).
    • Keep in mind, regardless of the type of permission you will grant your team, someone who has even a small understanding of HTML will be able to see the actual password. Therefore, this is not 100% safe if you absolutely want to make sure your staff doesn’t see your account passwords.
sharing passwords in lastpass
  1. To add accounts to your newly created folder, go to “Sites” in the left-hand menu and simply drag and drop the sites you want in your new folder.
last pass control center
  1. Click “Yes” on the pop-up asking you if you want to move this site to a shared folder.
moving a shared folder

That’s it! That’s all you need to know to get started with password management for your business! Not only will this be a complete life-changer, but it will also help you manage all of your passwords and accounts more securely, regardless of whether you are on Android, Windows, Apple, Linux, or any other mobile device or non-mobile device.

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